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Jobs

Thank you for your interest in The Studio Museum in Harlem. Current available positions:

Capital Projects Finance Analyst

Digital Communications Manager

Executive Assistant, Deputy Director, Finance and Operations

Capital Projects Finance Analyst

The Studio Museum in Harlem has earned an international reputation as a leader in the contemporary arts arena with its groundbreaking role in promoting the work of artists of African descent. Celebrating its 50th anniversary, the Museum will implement a series of initiatives aimed at enhancing its institutional capacity and augmenting its ability to manage both capital and operational projects. A new facility has been designed by architect David Adjaye, and construction will begin in 2019.

The Museum seeks a Capital Project Finance Analyst. This position will support the Director of Capital Projects in the construction phase and closeout of the New Building Project, and other capital projects that may be implemented.

 

Essential Job Duties and Responsibilities           

  • Create project budgets and forecasting and analysis reports for the Capital Project team.
  • Prepare Capital Project financial reports for funders, lenders and internal stakeholders.
  • Maintain cash flow projections for the overall project and specific portions of the budget.
  • Prepare and track monthly project requisitions and reimbursement submissions to lenders and government funders.
  • Ensure timely preparation, review and submission of financial reporting requirements to government, foundation, and financial institutions.
  • Create project budgets and forecasting and analysis reports for the Capital Project team.
  • Prepare Capital Project financial reports for funders, lenders and internal stakeholders.
  • Maintain cash flow projections for the overall project and specific portions of the budget.
  • Prepare and track monthly project requisitions and reimbursement submissions to lenders and government funders.
  • Ensure timely preparation, review and submission of financial reporting requirements to government, foundation, and financial institutions.
  • Maintain the financial files for capital projects, in accordance with standard procedures.
  • Manage revenue and expense allocations within a complex, multi-stakeholder environment.
  • Reconcile project accounts on a monthly basis; liaise with Finance Department.
  • Record appropriate budget information using the cost code structure in accordance with the Finance Department procedures.
  • Perform departmental responsibilities such as processing of invoices for Capital Projects.
  • Ensure timely payment to contractor/subcontractors and vendors after approvals are obtained.
  • Provide year-end support of auditor requirements, which may include research and reconcilement.
  • Provide any supplemental reports/documentation as may be required by the Director of Capital Projects.
  • Maintain a working knowledge of the project budget, including the contingency budget
  • Other duties as assigned

Experience

  • Minimum of a two-year professional or technical degree is required with a minimum of two or more years of cost accounting or construction accounting experience
  • Experience in Public grant funding and/or other grant management experience required
  • Experience with NYC Capital Funding process, Department of Cultural Affairs and NYC Department of Design and Construction required.
  • Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software. Adept at technology and able to quickly learn industry- and organization-specific software applications.

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

Application

The position is open until filled. Please submit a cover letter and resume, to jobs@studiomuseum.org. Include “Capital Projects Finance Analyst” in the subject line of your email. No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Digital Communications Manager

The Communications department facilitates knowledge of and engagement with the Studio Museum’s mission and content. The department stewards the Museum’s brand; creates, edits, designs, and disseminates content on multiple analog and digital channels; and works with all Museum departments on content strategy and institutional messaging.

The Digital Communications Manager manages the Museum’s digital presence. The Manager supervises the production and distribution of high-quality and engaging digital content to diverse museum constituencies.

Essential Job Duties and Responsibilities

  • Oversee the Museum’s online platforms, including website, social media, email, and partner sites/initiatives
  • Maintain brand presence, quality, and consistency across platforms
  • Act as the webmaster for studiomuseum.org; coordinate with outside contractors and the Museum’s Technology Department to manage website design, accessibility, maintenance, growth and API (Application Programming Interface) integrations
  • Manage the creation, compiling, editing and uploading of content (including but not limited to copy, images, and multimedia)
  • Track and analyze website, social, and paid search metrics
  • Collaborate on cross-departmental technology initiatives
  • Participate in planning for future digital initiatives and technologies
  • Oversee SEO (Search Engine Optimization), SEM (Search Engine Marketing), digital advertising, and other paid media efforts
  • Supervise Marketing Coordinator, instructing them on departmental procedures and activities and devising individual projects for them
  • Other duties as assigned

Experience

  • Bachelor’s degree in communications, digital design, computer science, art history or other related field required
  • Strong understanding of how the internet, websites, and social media platforms function, particularly in a museum context
  • Strong writing and editing skills
  • Digital project management experience, including past participation in entire software development lifecycle
  • Excellent interpersonal communication skills paired with a positive attitude essential.
  • Excellent computer skills required, including Adobe Creative Suite, Microsoft platforms and content management systems, preferably Drupal and/or WordPress

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

Application

To apply, please email cover letter, resume/CV, salary requirements, and 2-3 samples of relevant past work (this may include links to digital projects, writing samples, and/or an online portfolio) to jobs@studiomuseum.org. Please include “Digital Communications Manager” in the subject line of your email.  No phone calls or faxes, please

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Executive Assistant, Deputy Director, Finance and Operations

The Executive Assistant is responsible for providing a range of administrative support to the Deputy Director, Finance and Operations (DDFO). The Executive Assistant is a vital member of the Deputy Director’s Office as they manage the DDFO schedule, support fiscal operations, and liaise with other departments on projects, particularly those related to the construction of Studio Museum’s new building, and Institutional Planning initiatives. 

Essential Job Duties and Responsibilities

  • Management of DDFO calendars (and others as requested).
  • Booking of travel and professional development activities for DDFO.
  • Reviewing of DDFO mail/incoming correspondence, sorting, and filing as required.
  • Providing reminders regarding upcoming meetings, events or anything requiring a collective action from the executive team and/or other team members.
  • Prepare correspondence and communications.
  • Complete research projects as required; analyze and assemble data for report preparation.
  • Provide assistance with mailings, correspondence, inquiries and other tasks regarding major donors and endowments.
  • Serves as a member of the project team, responsible for managing the internal building project timeline, and coordinating with external contractors.
  • Coordinate the Institutional Planning process with various staff and consultants.
  • Prepare board committee reports and presentations.
  • Maintain filing system and overall confidentiality levels associated with performing duties as assigned.
  • Miscellaneous administrative support as required (eg. Letters, presentations, correspondence, meeting preparation).
  • Taking of minutes at Board/Committee (committee meetings as required) meetings and completion of draft minutes within specified timelines.
  • Tracking of attendance, quorum, agenda item requests in accordance with established processes.
  • Organize corporate meetings; orchestrating conference calls, preparing presentations, catering requests and minute taking.
  • Other duties as assigned.

Experience

  • Three to five years’ experience as an executive assistant.
  • One to three years’ experience in an office support role, preferably at a coordinator or equivalent level.
  • Post-secondary education in a related field is an asset.
  • Understanding of working with senior management, senior volunteers (Boards and/or Committees).
  • Strong attention to detail, accuracy and efficient organizer.
  • Excellent ability to communicate both verbally and in writing.
  • Excellent ability to build relationships with all staff.
  • Ability to discreetly handle sensitive and confidential information.
  • Ability to provide high level, priority management and calendar management support to executive management.

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

Application

The position is open until filled. Please submit a cover letter, resume and two writing samples to jobs@studiomuseum.org. Include “Executive Assistant, Deputy Director, Finance and Operations” in the subject line of your email. No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

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