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Jobs

Thank you for your interest in The Studio Museum in Harlem. Current available positions:

Director, Public Programs & Community Engagement

Project Administrator

Special Events Associate

Archive Fellow

Director, Public Programs & Community Engagement

The Public Programs & Community Engagement department presents a wide range of free programs that are open to the public, and bring the Museum’s culturally-specific mission and world-class exhibitions to life. These adult programs—which include artist talks, panels, performances, hands-on workshops, thematic tours, book clubs, and more—demystify artistic practices, elevate creativity as an art form accessible to all, and open the pathways for direct engagement with contemporary art and artists.

As a key member of the Museum’s leadership team, the incumbent oversees the development and delivery of adult public programs and the coordination of community engagement initiatives. Serving as point of contact between the department and key internal and external stakeholders, s/he is responsible for nurturing strategic cultural partnerships, in Harlem and beyond.

Responsibilities:

The Director of Public Programs & Community Engagement’s primary responsibilities include, but are not are limited to:

1. To research, design, and deliver innovative adult public programs that engage a diverse cross-section of the Museum’s stakeholders, with a focus on impact:

  • Researching, designing, developing and coordinating public programs and community engagement strategies geared towards adult audiences, aged 19+
  • Implementing audience development strategies that nurture relationships with existing audiences, and developing alternative strategies that meet new or untapped audiences where they are
  • Building and nurturing relationships with a growing, city-wide matrix of partner organizations to strategically diversify our audiences and areas of expertise, and leverage resources
  • Developing entirely new public program models that forge closer connections to the local community, increasing access to, awareness of, interest in, and appreciation for contemporary art
  • Collaborating with the appropriate Museum departments to create information destinations and promotional materials across multiple platforms, including web, print, and social media
  • Reviewing and assessing the effectiveness of said platforms in ensuring community awareness

2. To manage the department’s operational, financial, and staffing infrastructures:

  • Managing junior staff and setting goals and objectives for all involved in the department’s work
  • Overseeing temporary or seasonal staff such as contract workers, teaching artists, program consultants and volunteers
  • Developing and monitoring the department’s budget and resources, and periodically conducting departmental audits, program evaluations and cost analyses to see how the department can operate more efficiently
  • Creating relevant professional development opportunities that weave together our rich network of Museum family, including AIR alumni, MEP students, internship/fellowship alumni, former staff, and our board
  • Assisting with fundraising as it relates to grant applications and reports

3. To deliver thought leadership in support of the Museum’s expanding goals and objectives:

  • Serving as co-lead of various Museum working groups and task forces
  • Analyzing, identifying, and developing new and existing content areas for programming in alignment with the Museum’s mission, values, and organizational priorities
  • Developing strong, strategic, cross-sector relations with government officials, community groups, and other CIGs to extend Museum services to a wider community
  • Keeping abreast of developments in the field and exchanging best practices with colleagues
  • Presenting at board, donor and cultivation events when appropriate, and publically representing the Museum at symposia, conferences, and on panels
  • Continuing to build the Museum’s presence and leadership in NYC and beyond

Qualifications:

  • Master’s degree, preferably in Art History, Museum Studies, or related field
  • Minimum of eight (8) years of experience in the museum/art field with demonstrated experience in community engagement and knowledge of the New York art community
  • Excellent interpersonal skills and ability to collaborate with diverse groups required
  • Excellent written and verbal communication skills required
  • Excellent computer skills, particularly MS platforms, including Word, Outlook and Excel
  • Availability nights and weekends as required to facilitate public programs

Send resume and cover letter to:
job.director.public.programs.community.engagement@studiomuseum.org. No phone calls or faxes, please.

Project Administrator

The Studio Museum in Harlem has earned an international reputation as a leader in the contemporary arts arena with its groundbreaking role in promoting the work of artists of African descent. Celebrating its 50th anniversary, the Museum will implement a series of initiatives aimed at enhancing its institutional capacity and augmenting its ability to manage both capital and operational projects. A new facility has been designed by architect David Adjaye, and construction will begin in 2019.

The Museum seeks a Capital Project Administrator. This position will support the Director of Capital Projects in the construction phase and closeout of the New Building Project, and other capital projects that may be implemented.

The Project Administrator is responsible for:

Responsibilities:

  • Create project budgets and forecasting and analysis reports for the Capital Project team.
  • Prepare Capital Project financial reports for funders, lenders and internal stakeholders.
  • Maintain cash flow projections for the overall project and specific portions of the budget.
  • Prepare and track monthly project requisitions and reimbursement submissions to lenders and government funders.
  • Ensure timely preparation, review and submission of financial reporting requirements to government, foundation, and financial institutions.
  • Maintain the financial files for capital projects, in accordance with standard procedures.
  • Manage revenue and expense allocations within a complex, multi-stakeholder environment.
  • Coordinate risk management and insurance needs.
  • Reconcile project accounts on a monthly basis; liaise with Finance Department.
  • Input appropriate budget information using the cost code structure in accordance with the Finance Department procedures.
  • Perform departmental responsibilities such as processing of invoices for Capital Projects.
  • Maintain direct cost entries as incurred by the project.
  • Ensure timely payment to contractor/subcontractors and vendors after approvals are obtained.
  • Provide year-end support of auditor requirements, which may include research and reconcilement.
  • Follow all policies and report any inconsistencies.
  • Provide any supplemental reports/documentation as may be required by the Director, Capital Projects.
  • Verify figures on the internal Project Status Report and complete Project Accounting section on a monthly basis.
  • Maintain full working knowledge of budget and contingency for Capital Projects
  • Additional responsibilities may be added by the department or project as necessary.
  • Able to adapt to a flexible, fast-paced and dynamic work environment consistent with The Studio Museum in Harlem core values and mission statement

Requirements:

  • Minimum of a two-year professional or technical degree is required with a minimum of two or more years of cost accounting or construction accounting experience. BS degree in Accounting or related business degree preferred.
  • Experience in Public grant funding and/or other grant management experience required
  • Experience with NYC Capital Funding process, Department of Cultural Affairs or School Construction Authority and New York State procurement requirements highly desired.
  • Experience in the cultural and/or not-for-profit sectors preferred.
  • Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software. Adept at technology and able to quickly learn industry- and organization-specific software applications.
  • Effective communication of financial matters with all stakeholders; ability to translate complex financial concepts to individuals at all levels, including finance and non-finance managers.
  • Have keen analytic, organization and problem-solving skills which allow for strategic data interpretation versus only reporting.
  • Strong interpersonal and time management skills.
  • Ability to work well with others under deadline situations and respond to changes in priorities.
  • Acute attention to detail, highly organized, and ability to see the big picture.
  • Ability to make systems as efficient, organized, and accurate as possible.

SALARY RANGE: Salary will be commensurate with experience, skills and knowledge.

Send cover letter, resume and writing sample to: job.project.administrator@studiomuseum.org

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position. No phone calls or faxes please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Special Events Associate

The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution’s vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum awaits its new home being built on its current site.

The successful candidate will be a consummate professional who will support the Museum’s two high-profile and highly regarded annual fundraisers which raise approximately $2 million each year and are managed in-house. In addition, the role will support multiple and varied Institutional Advancement cultivation and stewardship events throughout the year, as well as other internal activities.

Responsibilities:

The Special Events Associate supports all Studio Museum’s special events and also supports Development with major gift and campaign cultivation events. S/He provides comprehensive support to the Special Events Manager and handles all administrative activities for the team.

  • Assist in the coordination of annual fundraising events, including the Fall Gala and the Spring Luncheon and other fundraising events that management establishes;
  • Support the execution of Development cultivation events, onsite and off, in coordination with other Development Department colleagues.
  • Support the Special Events Manager with exhibition openings, corporate and cultivation events and other institutional events as scheduled.
  • Support Director of Institutional Advancement and Special Events Manager with communications with Volunteer Leadership; including coordinating meetings to generate ideas and identify new event prospects;
  • In coordination with Special Events Manager and the Communications department, manage the design, copy and production deadlines for event collaterals including invitations (electronic and hardcopy), program, signage, etc.
  • In coordination with Database Manager, maintain accurate mailing lists and design segmented strategy for all outreach; also ensure that new prospects and contact info is properly uploaded back into the database;
  • Develop and execute with key staff follow-up communications including donor acknowledgments, cultivation materials, and other collateral;
  • Develop and maintain event timelines and task lists;
  • Manage related budgets; prepare check requests, invoices, etc.;
  • Compile and maintain seating plans; interface with donor database;
  • Recruit and manage event volunteers as needed;
  • Assist with the development and implementation of strategies to grow corporate membership and rentals;
  • Prepare progress and summary reports for senior staff.

Key Competencies:

  • Organizational and planning skills; attention to detail
  • Communication skills
  • Professional dress and demeanor
  • Confidentiality

Requirements:

  • Bachelor's Degree,
  • 3+ years of event management experience, preferably in a cultural organization
  • Excellent written and verbal communication skills and impeccable follow-up
  • Some evening/morning/weekends required.
  • Superior organizational skills, accuracy and precision in handling timelines and details
  • Ability to prioritize and work in a fast-paced environment and to juggle multiple projects
  • Computer proficiency with Microsoft Office programs and database management systems such as Raiser's Edge and Social Tables.  Advanced Excel preferred.

Salary Range: Salary will be commensurate with experience, skills and knowledge.

To apply: Please email cover letter and resume in one PDF to: job.spcl.events.asst@studiomuseum.org. 

Please place “Special Events Associate” in the subject line.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Archive Fellow

The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum has earned a reputation as a leader in the contemporary arts arena and is internationally known for its catalytic role in promoting the work of artists of African descent.

Reporting to the Studio Museum's Registrar and working in close collaboration with the Lead Consulting Archivist and Museum Archivist, the Archive Fellow will support the processing of The Studio Museum in Harlem's estimated 850 cubic feet of institutional records and assist in the creation of an Encoded Archival Description (EAD) finding aid. The Archive Fellow will work in consultation with the Museum Archivist to follow processing standards and plans, create standardized descriptions, and ensure consistency and quality for the overall project.

This is a full-time, grant-funded position funded through June 30, 2020.

Responsibilities:

  • In close conjunction with the Museum Archivist, coordinate the organization of a large, complex, multi-format manuscript collection
  • Assist in inputting, assigning, tracking, and systematizing archive material metadata, following archival metadata standards
  • Assist in establishing a work-flow for archive processing
  • Prepare and distribute monthly reports to track progress
  • Collaborate with Registrar (and relevant Studio Museum departments) to support the archive’s emerging role in all database and digital asset management systems
  • Coordinate digitization, as needed
  • Support reference requests from Studio Museum staff and external institutions
  • Aid in the supervision of Archive Intern(s)

Qualifications:

  • Recent graduate or current student pursuing an MLS or MLIS, preferably with an Archives Certification
  • Familiarity with different DAMS and/or similar type Digital Asset Management Software
  • Demonstrated knowledge of working with collections of contemporary art
  • A general understanding and knowledge of the principles of archival appraisal, survey, arrangement, description and preservation, with particular familiarity with MPLP methodology
  • Direct experience with processing collections and establishing an EAD finding aid
  • Consistent accuracy and attention to detail
  • Expertise in the use of a broad range of information systems, services and databases relevant to archives and special collections
  • Effective written and oral communication skills
  • Familiarity with digitization projects
  • Team orientated individual, with a focus on flexibility, versatility, and an ability to work collaboratively
  • Must be able to lift up to 40 pounds, climb a ladder, stoop and reach in a variety of physical locations

To apply: Please email cover letter and resume in one PDF to job.archive.fellow@studiomuseum.org.

Please place “Archive Fellow” in the subject line.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

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